A SPECIAL NOTE TO ALL HSR ALUMNI ASSOCIATION MEMBERS |
UPDATED JULY 2010 – Most of us remember the days at HSR when we didn’t need to fret too much about having a six-pack tethered to the dock beside the 9.9′s, giving fun with fire and aerosol physics lessons or sending composite SIT’s off with chainsaws and vague instructions to increase the rainfall in the POK cabins. Well, those days are gone, and it’s probably just as well.
As a volunteer organization committed to ensuring the provision of a safe, fun environment for children and youth, Scouts Canada has a duty to demonstrate that it is doing everything it can to identify and minimize risks. Part of this process is screening adults for any past behaviour that might be seen as a risk, and accounting for who is on Scouts Canada property at all times. Please review the HSR Visitor/Volunteer Policy (Revised February 2007) for the current requirements and expectations if you intend to visit or volunteer at HSR.
If you are currently a volunteer member of Scouts Canada, you will already be familiar with the Police Reference Check, now a requirement for all of its volunteers. Your Membership Profile implies a clean PRC, so a copy of that is sufficient, but you must have it with you. For more information see the instructions below on this page.
For those who are not current members of Scouts Canada, please follow the process outlined below for getting an acceptable PRC. If you do not have a physical print out of your clean PRC or your Scouts Membership Profile, you will not be permitted to stay at the camp. If you are just coming up for a couple of hours, you won’t be asked to produce proof of a PRC, but you must still notify the camp that you are there.
Scouts Canada and the staff of the Haliburton Scout Reserve want to continue to welcome staff alumni, whether as volunteers or just visitors. These requirements are NOT intended to discourage HSR Staff Alumni members from visiting. They are simply a way to ensure that we are subject to the same standards that any other visitor to the camp would be.
These requirements will apply to adults 19 and over. Children are welcome and are of course the responsibility of their parents. We also remind you of the strict no alcohol/illicit drugs, no pets rule at HSR.
Please note that a Police Reference Check is NOT the same thing as a Clearance Letter. A PRC is a more comprehensive process that requires your agreement to disclose certain kinds of information. To meet Scouts Canada’s PRC requirements, the check must be done through the process outlined below or provide an original PRC. Note: Greater Toronto Council regrets that they cannot accept a verification that a third part organization (e.g. school board, professional association) may hold a clean PRC, but must see the actual PRC. The PRC must also include the “Vulnerable Sector Search”.
NEW FASTER OUTLINE PROCESS FOR PRC’S!
The advantage of this method of applying for a Police Check is that it can be done from your own home on your computer. As well, you can ask that your Police Check be shared with other registered organizations.
MyBackCheck.com has worked with major corporations and has over 1,000,000 clients. The Scouts Canada British Columbia Council piloted this project in 2008 and the process was approved by the National Council at its Annual General Meeting in November 2008.
- Go on-line to http://backcheck.net/scoutscanada/ and follow the steps as outlined by MyBackCheck.com. More than one person cannot use the same email address. Please note: Hotmail accounts tend to treat emails from MyBackcheck as spam. The following link will demonstrate the procedure: http://www.backcheck.net/mybackcheck/candidatedemo When choosing your council, do not choose Scouts Canada Headquarters or National. Your local council will not receive the police check if you choose this. If you live in Toronto choose Greater Toronto Council; if you live in Peel, Greater Halton, Caledon, Burlington, Kitchener, etc. then choose Central Escarpment Council. If you live north of Toronto in York, South Simcoe, etc. (as far north as Burk’s Falls) or in Orangeville or northwest of there please choose Shining Waters Council. So long as you choose one of those three councils we will receive the results.
- Please note that this is a two-part process. Once you complete the initial application you will receive a confirmation email from MyBackCheck.com which will request that you log back into the profile you created and complete a questionnaire. The police check will not be completed without this step. You will be requested to pay at this time.
- Method of payment will be requested on-line (by VISA or MasterCard). The cost is $25.00 + GST ($26.25) for a Police Record Check. Note: If you go directly to MyBackCheck.com and not through the website link listed above you will pay a higher fee.
- MyBackCheck will send you a message to complete an ID Verification Form (that they will send you). You are required to complete Section #2, sign and forward to this office (by scanning and emailing (mroutledge@scouts.ca), mailing, or deliver by hand) with copies of 2 pieces of government-issued photo identification. Your Group Commissioner, Group Registrar, Area Commissioner, Area Registrar, or Council Field Executive can sign the form verifying your ID. We will complete the form and forward it to MyBackCheck. Acceptable photo ID is: Driver’s License, Passport, Foreign Driver’s License, Canadian Citizenship Card, Canadian Permanent Resident Card, Certificate of Indian Status, International Student Identity Card, Firearms Acquisition Certificate, Canadian National Institute of the Blind Identification Card, Military Family Identification Card. A Health Card is NOT acceptable. A birth certificate is acceptable for the 2nd piece of ID.
- The completed Police Record Check will be shared automatically with Scouts Canada. You will also be able to log into MyBackCheck.com to check the status of your police check.
Please contact Marg Routledge for further information at 416-490-6364 ext 231. PRC’s are acceptable to Scouts Canada for three years.
